Nellie’s operates a 36 bed shelter for women and children who are homeless and leaving violence and provides community support and outreach services. Nellie’s is a community based feminist women’s organization committed to social justice and anti-oppression. We require a Full-Time Permanent House Coordinator Position. The House Coordinator is responsible for the coordination and efficient operation of the shelter in the areas of food, cleaning, supplies, maintenance, donations and volunteers. 

Responsibilities:   

1.         Food and Supply Coordination

• Supervises the cook/cleaners for the regular menu planning and preparation of special occasion meals.
• Recommends to the Program Manager the development and implementation of policies and procedures relating to the food and supplies.
• Orders and/or purchase food according to menu plan and budget.
• Unpacks food orders, stocks kitchen and places food bank orders.
• Ensures the cleanliness of the kitchen, pantry and storage areas including appliances and shelves according to Department of Health standards.
• Maintains inventory of all household supplies and equipment and prepares and places orders.
• Ensure weekly menus and meal plans are posted
• Maintains a regular and timely communication with supplies and maintenance personals

2. Building and Property Maintenance

• Develops internal maintenance plans to ensure that the shelter property conforms to all the existing relevant legislations
• Provide supervision of cleaners and maintenance workers.
• Informs Program Manager of any violation of health and safety or any mechanical breakdown or maintenance needs as they relate to the shelter; and makes recommendations and implements repairs
• Maintains and regularly checks daily repair log and completes minor repairs.
• Oversees waste management and recycling.
• Develops and maintain an updated list of vendors, maintenance and repairs contacts and make it available to management and staff.
• Ensures bedrooms are clean upon women’s discharge from the shelter, and prior to the arrival of new intakes
• Updates the Health & Safety Manual
• Maintain maintenance record binders

3. Ensuring Compliance with Health and Safety Regulations

• Carry out monthly fire drills.
• Facilitates weekly room checks.
• Completes monthly shelter inspections and provides regular reports to supervisor.
• Actively participates on the Health and Safety Committee.
• Organize and facilitate regular inspections’ with Public Health, Fire Department etc.

5. Volunteer Program Coordination

• Assists the Program Manager in coordinating and managing of food and donations volunteers; including responding to telephone inquiries, distributing volunteer packages, recruiting and recommending placement, assisting in training, support and scheduling.

6. Donation Program Coordination

• Coordinates donations of goods to the organization including timely responding to telephone inquiries, arranging pick-up and drop-off and maintaining donor records.
• Receives major in-kind donations delivered at the shelter and (to) follows procedure for registering receipted gifts.
• Maintains regular and timely communication with Admin Office to coordinate shelter donations

7. Maintaining Food and Maintenance Budget

• Consult with program manager of the budget line
• Ensure the budget is not exceeded

8. General

• Works cooperatively as a member of Nellie’s staff team.
• Maintains positive relations with residents.
• Occasional weekend and evening work.
• Assists with other duties as required, from time to time, aiding in the operation of the organization.

Other duties as assigned by supervisor.

STAFFING REQUIREMENTS

Hours:  Mon, Tues, Thurs, Fri 11-6, Wed 1-8

Salary:  $39,885

Nellie’s is committed to the development of an agency that reflects the women it serves. Applications from Aboriginal Women, World Majority Women/Women of Colour, Lesbians, Bisexual Women, Transgendered Women and Women with Disabilities, Women who have experienced Violence and Consumer Survivors are strongly encouraged.

 Faxes or phone calls will not be accepted. Please email your application to:

 Marlene Bell

Program Manager

Nellie’s

970 Queen St. East

PO Box 98118

Toronto, ON M4M 1J8

This position requires a criminal reference check as per Ministry requirements. 

Date of Posting:      Friday June 26th, 2015

Deadline:                  Friday July 24th, 2015